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Advancement Assistant/Receptionist

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Federal Work-Study Position Application Form

Job Title

Advancement Assistant/Receptionist
Reports to Monica Rice
Department Institutional Advancement
Days of Week During workday M-F depending on student's schedule. Front desk M-Sat as agreed
Time of Day

Assistant: dependent on student's schedule.

Front desk: noon, evening and/or weekend hours at front desk

Hours per week

Assistant: 2 hours a week apart from front desk

Receptionist: average of 2 hours depending on need

Start date 8/27/15
End date 5/07/16
Pay rate 10.25
General description/brief summary This position serves as office assistant for Advancement department and front desk receptionist.
Duties/responsibilities

Assist the Institutional Advancement department as needed: working with the department's database, filing, mailings and other duties as assigned.

Average of three hours per week as receptionist at front desk when classes are in session, during the lunch hour, evenings and/or weekends: answering phone and transferring calls, taking messages, assisting guests entering the building, monitoring traffic in and out of the building for security & hospitality purposes, closing the building, as well as other advancement support.

Receptionist duties will be fulfilled by several persons reporting to different offices. When tasks assigned by their respective supervisors are completed, these employees will be asked to work on other clerical tasks that may be submitted by staff and faculty.

An average of two hours per week away from the front desk during regular business hours assisting with clerical duties in the Institutional Advancement department: copying, filing, computer work, gathering data, etc. that can't be done at the front desk.

Busy times of the year: November-early December, late January-early February.

Other duties as assigned.

Skills/qualifications Communication skills: being personable and helpful when on the phone or interacting with the public. Knowledge of Microsoft Office: Excel, Word, etc. Willingness to be trained on Advancement database if needed.
Physical demands  N/A

Monica Rice
Master of Arts

MonicaWhen my vocational calling led me to consider a seminary education, I visited Bethany out of a sense of Brethren obligation. Growing up in a Brethren family and congregation, attending a Brethren college, and then participating in several years of Brethren Volunteer Service, I felt a strong commitment to Brethren institutions. However, I felt ready to experience a different faith community for graduate study. I made plans to attend an urban Chicago seminary, but chose to visit Bethany to know that I had considered it as an option.